Quote vs invoice
A quote is a proposal — an invoice is a payment request. Below the basics, and how FactuurSturen.app links the two.
What does what
Quote = proposal beforehand
You send a quote before you do the work. It describes what you'll deliver and what it costs. The client accepts (or not). A quote is not an invoice — nothing needs to be paid yet.
Invoice = payment request afterwards
You send an invoice after delivery or service. It states the amount due, including VAT, with a unique invoice number and a payment term. The client must pay this amount.
Track the status
On a quote you see: draft → sent → viewed → accepted (or rejected). On an invoice: draft → sent → viewed → paid (or overdue). FactuurSturen.app tracks both.
Convert with one click
Client approved your quote? One click in FactuurSturen.app turns it into an invoice — same lines, new invoice number, ready to send.
Frequently asked questions
Should VAT be on a quote?
Yes, it's common practice to show VAT as it will appear on the final invoice. That way the client knows the exact total.
How long is a quote valid?
You decide. Typically 14 or 30 days. Put the validity date on the quote so it's clear how long the proposal stands. FactuurSturen.app has a validity-date field.
Can I send an invoice directly without a quote?
Yes, for many small jobs that's standard. A quote is neither mandatory nor required — you use it when you want to agree on price and scope upfront.
Disclaimer
This explanation is informational — for your specific situation, consult the Belastingdienst (belastingdienst.nl) or a tax advisor. FactuurSturen.app helps you create quotes and invoices, not file your tax return.
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