Invoicing for personal trainers
Training done, client sweating and satisfied — now the invoice. For single sessions, packs, memberships or online coaching. FactuurSturen is a tool to quickly create and send invoices and quotes. Not an accounting suite.
What it does for you
Recurring invoices for memberships
Regular client with monthly membership? Set it up once, the invoice goes automatically each month.
Session pack in one invoice
10-session pack? Invoice in one go when the client buys it. One line, clear amount, validity included.
Automatic reminders
Client paying late? No awkward conversations at the gym — FactuurSturen sends a reminder automatically.
How it works
Sending an invoice in three steps.
Describe what you did
Session, pack of 10, monthly membership, online program — whatever fits.
Pick your client
From your client list, or add a new one.
Send
One click and the invoice goes by email.
Questions personal trainers often have
What VAT rate applies to personal training?
For sports and sports instruction to individuals, the 9% rate often applies in the Netherlands. Personal training usually qualifies, as long as the focus is on sports activity. For business clients (corporate training, in-company programs) 21% usually applies. In doubt? Ask your accountant or the tax authority — rules can be specific to your situation.
Invoice the pack upfront or per session?
Packs (e.g. 10 sessions) you typically invoice upfront — it secures commitment and you don't have to chase after each session. Single sessions you can collect monthly on one invoice. For memberships (flat fee/month for x sessions), a recurring invoice is most convenient.
What do I put on the invoice for a pack of 10?
One line: "10-session personal training pack, valid until [date 3-6 months later]". That covers the fiscal registration. In a separate email or confirmation you can send planning or terms — the invoice doesn't need to be packed with that.
Online coaching — invoice differently?
For online coaching with Dutch clients the same VAT rate as physical training applies. For clients in other EU countries reverse charge often applies (0% VAT, "VAT reverse charged" on the invoice). FactuurSturen adds that note automatically if you set the client as foreign.
What does it cost?
From €2 per month. All features in every plan. Cancel monthly.