Invoice to foreign clients
EU business, EU consumer, UK, US — each has its own VAT rules and required invoice texts. Get it wrong and you risk a tax reassessment or filing headaches. FactuurSturen.app adds the right legal text and handles the ICP filing.
What you need
Client's VAT number
Check it in VIES (vies-vat-validation.ec.europa.eu). Valid number = reverse charge VAT. No valid number = charge VAT as if it's a domestic client.
Correct invoice text
EU business: "VAT reverse charged". EU consumer: your VAT or OSS. Outside EU: "Export, 0% VAT". FactuurSturen.app adds it automatically.
ICP filing ready for you
For EU business deliveries you must file an ICP statement quarterly. FactuurSturen.app generates the overview — export and upload at the tax authority.
A correct international invoice in 4 steps
Determine client type
EU business with valid VAT? EU consumer? Client outside EU (UK, US, etc.)? Each has its own rules.
Validate the VAT number (EU business only)
Via VIES. Valid = reverse charge. Invalid = charge VAT.
Set the VAT rate
EU business with VAT: 0% with "reverse charged". EU consumer: your VAT or OSS-rate of client country. Outside EU: 0% export.
Send + record for ICP
FactuurSturen.app automatically logs it in your quarterly overview — ready for ICP filing.
Frequently asked questions
What is VAT reverse charge exactly?
For an EU business client with a valid VAT number you charge no VAT. The client handles the VAT in their own filing (reverse charge). Your invoice shows 0% VAT + the mandatory text "VAT reverse charged" + the client's VAT number.
What if the client has no valid VAT number?
Treat them as a private individual and charge regular Dutch VAT (9% or 21%). VIES sometimes wrongly says "not found" — ask the client again for the full number (with country code). Document the check.
What about EU consumers? What is OSS?
Up to €10,000 total cross-border EU turnover per year you may charge Dutch VAT. Above that, charge the VAT rate of the client's country. Registering for the One Stop Shop (OSS) scheme simplifies this — one quarterly filing for all EU countries.
Client outside the EU (UK, US, Switzerland) — how do I invoice?
For services to business clients outside the EU, 0% VAT usually applies (the "reverse charge" there). For goods, the export regime applies. State "Export — 0% VAT, outside EU". No ICP filing needed, but do include in your administration.
Must I send my invoice in English?
Not required, but practical. FactuurSturen.app produces your invoice in NL and EN — your client chooses. You may quote amounts in foreign currency, but for your own administration there must be a EUR amount alongside (state the exchange rate).
International invoices without hassle
Right text and VAT setting, automatically. Plus ICP export per quarter.
What does it cost?
From €2 per month. All features in every plan. Cancel monthly.